Get clear answers to common questions about our solutions, support, and how Equip Practice helps healthcare teams work smarter every day.
Equip Practice provides virtual medical assistance that supports your front office and post-visit workflows: intake, scheduling, insurance eligibility verification, medication reconciliation, record updates, discharge coordination, medication refills processing, and lab results follow-up.
We support US-based medical practices—solo providers, group practices, and multi-site clinics across primary care and common specialties.
Yes. Our operations are US-led and designed around HIPAA-aware processes and common US payer expectations.
No. We handle non-clinical administrative tasks only. Clinical decisions—diagnosis, treatment, prescription authorization, and results interpretation—remain with your licensed providers.
Yes. We operate with HIPAA-aware processes and can sign a Business Associate Agreement upon request.
We follow least-privilege access, log activity in your systems, and use your audit trails. Sensitive data is handled inside your approved tools; we avoid exporting PHI. molestie bibendum egestas pretium sit.
If call recording is part of your workflow, we follow your policy and use recordings only for QA and training, subject to consent and applicable laws.
We ask that patients do not submit PHI through public web forms. Clinical information should go through your patient portal or other secure channels.
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We gather demographics, consents, medical history, and insurance details before the appointment, using approved scripts and checklists. Everything is documented in your system so day-of check-in is faster and cleaner.
We manage booking, confirmations, reminders, and rescheduling. The goal is fewer no-shows and a more predictable calendar.
Before the visit, we review current meds, OTCs, and supplements against the chart, flag discrepancies, and prepare updates for the provider to review—supporting safer, more accurate care.
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We confirm eligibility, benefits, copays/coinsurance, deductibles, and any coverage notes relevant to the visit. When plan rules are unclear, we capture payer guidance and route updates to staff. (Coverage remains subject to payer determination.)
We maintain factsheets—addresses, contacts, allergies, problem lists as directed, preferred pharmacy—and make sure approved changes are reflected in your system to reduce documentation gaps. updates to staff. (Coverage remains subject to payer determination.)
We help patients understand after-visit instructions, schedule recommended follow-ups, and coordinate any referrals so next steps are clear are reflected in your system to reduce documentation gaps. updates to staff. (Coverage remains subject to payer determination.)
We triage refill requests, confirm details against protocol or provider guidance, and route to the clinician for approval. We document the request and patient notification steps for a clean audit trail.
We track pending labs, retrieve results, and escalate abnormal values to the designated clinician per your escalation rules. We notify patients according to your communication policy. We do not interpret results.
Onboarding includes a workflow review, access setup, scripts/checklists alignment, and a short pilot. Most practices start with one or two workflows (e.g., eligibility + scheduling) and then expand.
Timeline depends on scope and tool access. Many practices launch priority workflows in 1–2 weeks, then layer additional tasks. molestie bibendum egestas pretium sit.
Yes. You’ll have a single operational contact plus a backup. We also align on escalation rules for time-sensitive tasks (e.g., abnormal labs). sed mattis pellentesque. ultricies in blandit amet sollicitudin. Eget purus molestie bibendum egestas pretium sit.
Standard coverage is business hours aligned to your time zone, with extended or staggered coverage available by agreement.
Yes. We work inside your approved systems with role-based access. We do not create parallel databases or keep PHI outside your environment.
We use your approved channels—phone lines, secure messaging, portals, or ticketing. Patient communications follow your scripts, tone, and documentation rules.
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Yes. We map location-specific details—hours, providers, insurances, lab partners—into our checklists and templates to keep things consistent.
We provide weekly summaries tailored to your scope. Common metrics include confirmation rates, no-show trends, eligibility turnaround, refill turnaround, lab closure times, and documentation accuracy. We also track SLA adherence.
Before launch, we note baseline metrics and set practical targets (e.g., confirmation rates, pending labs > X days, refill response times). We iterate based on what the data shows.
Pricing reflects scope, volume, hours, and tooling. After a short discovery call, we provide a custom proposal aligned with your workflows.
We offer flexible terms. Many practices start with an initial phase and extend based on results.
A clear scope of work, coverage hours, SLAs, reporting cadence, and any assumptions/dependencies (e.g., system access, scripts). provider to review—supporting safer, more accurate care.
We don’t provide clinical advice, make diagnostic decisions, authorize prescriptions, or interpret labs. We also don’t collect payment card data over insecure channels.
We adopt your tone of voice, scripts, and policies; maintain SOPs and checklists; and run periodic QA reviews with feedback cycles.
Use the Schedule a Free Consultation form or email hello@equippractice.com. We’ll reply within one business day.